CARE

 
NoHo CARE Software

NoHo software invites you to experience CARE, Childcare Accounting, Reporting and Enrollment, a time tested software system developed with the cooperation of leading childcare professionals.  Designed from the ground up to be the best subsidized childcare program management software, CARE automates the process of tracking family information, making payments to providers, processing family fees and generating all necessary reports.  CARE adheres to the complex rules and regulations involved in computing subsidized childcare payments and family fees  while granting system administrators the freedom and flexibility to customize the software according to program specific needs.  The following is just a partial list of CARE's features.

 
Family Information Form

• Multiple income entry sources that automatically total.

• Automatic calculation of full and part time family fees and rank.

• Multiple eligibility and need status records.

• Parent social worker data entry stores.

• Fast search by parent ID or name.

• Review Log for entering multiple review date entries.

• Parent notices of action in English and Spanish.

• Link one or more specialists to the family.

• Detailed CalWORKS tracking.

• System calculation of food program eligibility.

• Historical parent school/employment schedules.

• User definable status tracking and reporting.

 
Child Information Form

• Multiple schedule entry for concurrent care or different schedules.

• Fast search by parent ID/name and child ID /name.

• Fast link to schedule information form.

• Multiple funding source entry for budget purposes.

• Track school schedule and vacation tracks.

• Detailed history of family transfers.

• Health/immunization tracking.

• User definable status tracking and reporting.

 
Schedule Information Form

• Fast search by child ID/name and schedule ID.

• Distinct Regular and Vacation rates and day schedules.

• Full and part time rate validation against regional market rates including the ability to handle multiple regional market rates.

• Schedules with varying effective dates.

• Variable and premium schedule options that integrate for validation and calculation adjustments.

• Multiple day entry for split times of care.

• Copy schedule function for copying entire schedules to same or different child.

• Auto calculation of daily and weekly hours.

• Miscellaneous fees entry for single or recurring charges.

• Print Provider Notices of Action & Certificates.

• Track maximum capacity and teacher assignments by  classroom.

 
Provider Payments

• Batch processing for efficient data entry and flexible scheduled updates.

• Time Sheet Adjustment form for editing attendance sheets.

• Use Control Number to sort and group payments as desired.

• Pre-voucher error & register reports to validate payments ready for processing.

• Voucher creation and statement printing.

• Voucher form for viewing  and voiding vouchers.

• Export utility for exporting payment data for fiscal.

• Print checks directly from CARE.

• User notification of reason (s) for failed calculations.

• User friendly time sheet entry form with automatic calculation fo payments.

• Transfer funding source functionality.

• Check register for reviewing and voiding checks.

 
Family Fee Processing

• Automatic calculation of all families with fees based on family, child, and schedule information.

• Option to deduct family fees from provider payments.

• Direct parent reimbursement.

• Family Fee register report of family fee summary.

• Family Fee invoice creation and invoice printing.

• Cash Receipts and Adjustment form for entering payments and adjusting invoice amounts.

• Cash Receipts /Adjustments register report.

• Cash Receipts updating and invoice printing.

 
Reports

• Projections

• Ledger Transaction

• Accounts Aging

• Time Sheet

• Accounts Payable

• Voucher Summary / Detail

• Regional Market Rate Exception

• Family and Provider Mailing Labels.

• Family Case Load

• Family Recertification with NOA's

• Child & Provider Status

• CD9600 (English & Spanish)

• CDFS9500 AP & Attendance

• Child Absence

• CD-800

• CW-115

• CDD-801A (paper & electronic format)

• CD-802

• 1099-MISC

• Trustline

 
General

• Microsoft Access Front End (Access 97, 2000, XP, & 2003)

• Microsoft SQL Server Database

• Multi-User access for LAN/WAN networks.

• Custom Security for adding / deleting users and setting privileges.

• Referential Integrity to ensure accurate and consistent data.

• Audit Log stores user,  data, and time stamps to assist with fraud detection.